Global Horizons Ops Codex Privacy Policy
This privacy policy explains how Global Horizons Trust handles personal data in connection with the Global Horizons Ops Codex application and related integration pages.
Who we are
Global Horizons Trust is a UK charity and company limited by guarantee. This application is operated for internal executive, operational, and reporting purposes.
What this app does
The app supports authorised internal users with executive coordination, finance reporting, knowledge management, workflow preparation, and approved system integrations.
Data we may process
- identity and contact information for authorised internal users
- organisation records and finance metadata obtained from connected systems
- transaction descriptions, vendor names, classes, account names, and reporting outputs
- calendar, email, document, and task metadata where an authorised integration is in use
- technical logs required for security, troubleshooting, and audit purposes
Why we process data
- to provide authorised operational and reporting functionality
- to support governance, stewardship, and internal financial oversight
- to maintain system security, traceability, and access control
- to prepare internal drafts, summaries, and exception reports for human review
Lawful basis
We process personal data where necessary for legitimate organisational interests, contractual or organisational administration, legal obligations, and the secure operation of approved internal systems.
Who data may be shared with
Data may be processed through approved service providers and connected systems used by Global Horizons Trust, including infrastructure, identity, collaboration, and finance platforms. We do not use this application for unauthorised selling of personal data.
Retention
Data is retained only for as long as reasonably required for operational, security, reporting, legal, and governance purposes, in line with internal retention and confidentiality requirements.
Security
Access is restricted to authorised users. Sensitive actions remain subject to human review, approval controls, and internal governance rules.
Your rights
Where applicable, individuals may have rights relating to access, correction, restriction, objection, and complaint under relevant data protection law.
Contact
For privacy questions relating to this application, contact Global Horizons Trust through its official organisational contact channels.